Become A Childcare Provider – How do I Get Licensed?

Are you opening a childcare center? We will guide you through the process of opening a Type A day care center or conducting day care out of your own home as a Type B in-home day care center.

Helping hands comes to you in partnership with COAD4Kids 

Congratulations on your decision to open a center. In these pages, we will guide you through the process of opening a commercial Family Child Center, a Type A day care center or conducting day care out of your own home as a Type B in-home day care center.

The first step in this process will be to determine what type of care center you wish to open. If you plan on a center in a commercial district or a school or religious center with 7 or more children at one time you can follow the instructions for Type A day care centers or Child Care Centers (CCC). If you plan to provide child care in your own residence with 6 or fewer children, please follow the instructions for a Type B day care.

As a licensed FCC home provider, you must be familiar with licensing requirements.

Overview of how to open an FCC program: odjfs.state.oh.us/tutorials/ChildCare/HowtoApplyFCC2017/presentation.html

Family Child Care Rules: emanuals.jfs.ohio.gov/ChildCare/FamilyChildCare/Rules

Once you have made your decision your next step will be creating an account in the Ohio Professional Registery (OPR) an online professional development tool that allows professionals to track their experience, education, credentials, and training. To create an OPR account, visit registry.occrra.org.

Once the account have been created, there is a pre-licensed orientation training required prior to submitting an application to become a licensed child care provider. It is available in the OPR.

In preparation for submitting your application, be sure to complete the required documents. Recommended forms and required forms can be found here: odjfs.state.oh.us/forms

Once you have successfully completed the pre-licensing orientation training, you can create an Ohio Child Care Licensing and Quality System (OCLQS) provider portal account. Job aids can be found here: earlychildhoodohio.org/sutq/Web-Training.stm

You and all adults over the age of 18 who reside in your home and any staff you may hire must complete background checks.

After meeting all the requirement from above, you will need to prepare for the pre-license inspection. Here are some points to consider:

  • A county JFS licensing specialist will conduct a pre-license inspection to verify that your home complies with FCC licensing rules.
  • Prior to the inspection, complete the required health trainings below:»» First aid
    »» Cardiopulmonary resuscitation (CPR)
    »» Management of communicable diseases
    »» Child abuse recognition and prevention (six-hour course)
    Information regarding trainings can be found here: jfs.ohio.gov/cdc/Licensing_Training.stm.
  • Also prior to the inspection, complete the documents that FCC licensing rules require you to post in your home or share with families. Templates are available for the following:»» Disaster Plan

    »» Written Information for Parents and Employees

  • After the inspection, the county JFS licensing specialist will review any non-compliances with you. Any non-compliances must be corrected within 30 days.
  • Once it is verified that any non-compliances have been corrected, your application will be sent to the Ohio Department of Job and Family Services for review and approval.

What happens next? The day after you receive notification that your FCC Home license has been approved, you will receive an email with instructions for how to complete a Provider Agreement and obtain equipment for the Publicly Funded Child Care payment system. Publicly Funded Child Care rules can be found here: emanuals.jfs.ohio.gov/ChildCare/ChildCareManual/Chapter16

The county JFS agency will conduct at least two inspections within the next 12 months.

Other Resources: 

OCLQS Job Aids: earlychildhoodohio.org/sutq/Web-Training.stm

ODJFS Forms Central: odjfs.state.oh.us/forms

ODJFS Provider Resources: jfs.ohio.gov/cdc/providers.stm

Child Care Training: jfs.ohio.gov/cdc/Licensing_Training.stm

ODJFS Help Desk: 1-877-302-2347

Leave a Reply

%d bloggers like this: